Privacy Statement

Visidon Oy (“Visidon”) is committed to respect your privacy and to comply with applicable data protection and privacy laws. This privacy statement (“Privacy Statement”) governs Personal Data we collect from our customers, partners, and from our website (“Website”) and other online visitors (“you” or “your”), as well as data we automatically collect from your online visits (e.g. data collected via cookies). This Privacy Statement describes how the we collect, use, share and secure the Personal Data that you provide.

It is important that you read and understand this Privacy Statement. If you have questions or do not understand it fully, please seek additional information from Visidon’s contact person.

1. Data Controller and Contact Information

Visidon Oy
Teknologiantie 2
90590 Oulu, Finland

Contact person: Markus Turtinen
Telephone: +358 40 732 2281

If you would like to contact us for any reason regarding our privacy practices, please email us at or use the contact form available on the Website.

2. Personal Data We Collect

We may ask you to provide Personal Data when you:

  • Use our Website
  • Contact us
  • Request quotes, services, training or other information
  • Register for events or webinars
  • Participate in surveys or promotional activities online or in any other venue
  • Interact with us on third party social networks (subject to that third party’s terms of use and privacy policies); or
  • otherwise interact with us.

Categories of Personal Data we collect may include

  • Name
  • Contact details such as email address and phone number
  • Title and /or position in the company and other business or company information
  • Information concerning Website and related visit behavior
  • Technical information and cookies sent to your browser and related information

We do not request or intend to collect any special categories of personal data such as any information on health, race, religion, political opinions or philosophical beliefs, sexual preferences or orientation. Please, be cautious when sharing this information about yourself in our Website.

3. Data We collect automatically

We also collect behavioral information and usage information about your visits to our Website including information on how and when you have used the Website and help us to improve the Website for a better service. We may also collect certain information from the browser you use to come to our website, such as your IP address, device identifier, browser type and language and access times.

4. The Purpose of Processing Personal Data

Visidon may use the Personal Data for the following purposes:

  • Deliver products or services to you
  • To provide you with technical support, to respond to your questions and to provide further information in respect of products and services
  • Send communications to you, including information about products and services available from Visidon, events and surveys
  • Complying with our legal obligations
  • To ensure an efficient and secure use of the Website
  • Protect the security or integrity of our Website, our businesses, and our products or services
  • To exercise, establish or defend our legal rights, or to protect your vital interests or those of any other person
  • Prevent fraud and other prohibited or illegal activities

5. Legal basis for processing of Personal Data

Our legal basis for collecting and using your Personal Data as described in this Privacy Statement will depend on the Personal Data concerned and the specific context in which we collect it. In general, We collect and process your Personal Data on one or more of the following bases:

  • Consent: where we have obtained your consent to process your Personal Data for certain activities. When we process your Personal Data based on your consent, you can revoke your consent at any time by contacting us.
  • To comply with contractual obligations (for example in order to implement the service agreed upon, we process necessary Personal Data, for example your invoicing data)
  • To comply with legal obligations where other laws require the processing of your Personal Data (for example, taxation and anti-money laundering laws) or where we need your Personal Data to protect your vital interests or those of another person.
  • Our legitimate interests which include the provision of our Website and relevant services, and/or the carrying out of marketing, provided always that our legitimate interests are not outweighed by any prejudice or harm your rights and freedoms.

6. Transfers of Personal Data

We do not sell, lease, rent or otherwise disclose your Personal Data to third parties unless otherwise stated.

Personal Data is only transferred within the Visidon and to such third-party service providers, who assist Visidon in facilitating and providing its services as well as fulfilling its obligations towards employees, authorities, customer and co-operation partners. Any third party having or gaining access to Personal Data will have access to and may use such Personal Data only to the extent it is necessary for the performance of the tasks and activities agreed upon with Visidon and subject to written agreements including appropriate conditions to ensure the confidentiality and sufficient data protection.

We will process Personal Data primarily within the European Union and the European Economic Area. However, Visidon’s service providers may have access to the Personal Data outside the European Union or the European Economic Area, such as the United States. In this case, Visidon will ensure the proper and lawful implementation of the transfers in accordance with the legislation on the processing of Personal Data.

7. Disclosure of Personal Data

Some authorities, such as the Finnish Tax Administration, the Office of Data Protection Ombudsman or police are entitled to receive your Personal Data in order to implement their legislated duties. We can also disclose your data to other authorities or parties with the decision of a competent authority or a court of law within the limits allowed by the law.

8. Data Retention

We are committed to processing Personal Data only to the extent it is appropriate and necessary for the conduct of our business and for the fulfillment of our legal, tax and reporting duties and rights as an employer and towards the authorities as well as in line with applicable data protection laws.

We keep personal data only for as long as necessary for the purposes for which it was collected. Personal Data based on a contractual relationship is processed, as a general rule, during the validity of the contractual relationship. For the purpose of fulfilling statutory obligations (e.g. the Accounting Act) and due to periods of statutory limitations, data may also be processed after the contractual relationship has ended. Personal Data received via Website are stored for a maximum of 2 years after the Personal Data is collected.

9. Profiling and automated decision-making

We do not use automated decision-making and profiling regarding the Personal Data.

10. Cookies and other similar technologies

We also collect information about your Website usage information by using cookies. A cookie is a small text file that is save on your terminal equipment and contains a nameless, numerical identifier which we may use to identify and measure the different browsers that visit our Website. Cookies and other techniques do not harm your device or files. They cannot be used to spread viruses and they do not enable to search information on your hard drive.

With the help of cookies, we may collect data e.g. regarding the device, browser and objects of interest of the users visiting our Websites. The collected data can be used for analytics and improving our Website for the better service.

We use both our own and third-party cookies and other similar network tracking technologies. The third-party cookies we use include e.g. Google Analytics.

If you do not wish to receive cookies, you may set your web browser to disable them, in which case you may lose a part of your user experience. If you disable the use of cookies, our Website may become slower and the use of some features may be prevented.

11. How We secure your Personal Data

We respect the confidentiality of your Personal Data. The Personal Data is stored in electronic systems, which are protected by firewalls, passwords and other technical solutions. Only the staff of the Visidon and other defined persons who need the Personal Data for the purposes of performing their assignments have access to the Personal Data. We ensure at all times strict confidentiality when processing Personal Data.

12. Your Rights

You have a number of rights guaranteed by data protection laws. Please note that these rights are not absolute and in certain cases are subject to conditions as specified in applicable law:

Right of access: you have the right to request information about how we process your Personal Data and to obtain a copy of that Personal Data.

Right of Rectification: you have the right to request the rectification of inaccurate Personal Information about you and for any incomplete Personal Information about you to be completed.

Right to Objection: you have the right to object to the processing of your Personal Information, which is based on our legitimate interests (as described above).

Right of erasure: you have the right to request the erasure of your Personal Data.

Automated decision-making: you have the right not to have a decision made about you that is based solely on automated processing if that decision produces legal or similarly significant effects concerning you.

Restriction: you have the right to ask us to restrict our processing of your Personal Data, so that we no longer process that information until the restriction is lifted.

Portability: you have the right to receive your Personal Data, which you have provided to us, in a structured, commonly used and machine-readable format and to have that information transmitted to another organization in certain circumstances.

Withdrawal of consent: If you have granted a specific consent for certain type of use, you may always cancel your consent.

In addition to the above, you have the right to lodge a complaint with a supervisory authority if you consider that our processing of your Personal Data infringes applicable data protection law.

If you would like to contact us for any reason regarding our privacy practices, please email us at or use the contact form available on the Website.

13. Changes to this Privacy Statement

We may revise this Privacy Statement at any time by amending this page, and where appropriate, by notification on our Website. You should check this page from time to time to review any changes we have made.

Last updated 15.1.2021